Below are the important forms and information links for officially recognized student clubs and organizations at UMC.  All are Adobe .pdf files.

Information Links

• Crookston Student Association (CSA) 
• Student Involvement in University Governance (.pdf file)
• Student Drivers and University Vehicles 

• Cover and Table of Contents 
•  
• Chapter 1:  Required Yearly Registration 
  Student Organization and Special Group Registration Form 1-2
  Student Organization Insurance Questionnaire Form 1-3
  Pepsi Special Initiative Fund 1-4
  Hazing Policy 1-6
  University Relations Policies 1-9
  
  
• Chapter 2:  Policies 
  UMC Student Organization Policy 2-2
  Conduct Control Policy 2-3
  Scheduling Extra Curricular Events 2-4
  Academic Suspension and Probation Policy 2-5
  Club & Organization Report Form 2-6
  Animal Use Protocol 2-7
  Community Service Project Guidelines  2-8
  UMC Community Service Project Form  2-9
  Volunteer Awards 2-10
  Also refer to the UMC Policy Website
  
• Chapter 3:  Promotion 
  Add Events to UMC’s Schedule Form 3-2
  Publicity and Promotion 3-3
  UMC Campus Policy for Posters, Signs, and Handbills 3-4
  Copies, Display Window, Table Tents  3-5
  UMC Student Club and Organization Web Pages  3-6
  
• Chapter 4:  Financial 
  Deposit Slip Form 4-2
  Activity Fund Voucher Form 4-3
  Loans and Grants Criteria  4-4
  Campus Wide Activity Funding 4-5
  Application for Funds 4-6
  Proposed Program Budget  4-7
  Clud Advisor's Expenses   4-8
  University Raffle Activities 4-9
  Fundraising Policy - Raffle Section  4-10
  UMC Campus Fundraising Policy  4-12
  Fundraising Policy - Bake Sale Requirement  4-13
  Student Organization Request Form  4-14
  UMC Raffle Report Form 4-15
  Minnesota Lawful Gambling Application Form  4-16
  
• Chapter 5:  Transportation 
  Motor Vehicle Policy 5-2
  Driver Policy for 15-Passenger Vans 5-4
  Transportation 5-5
  Health Form and Emergency Contact Information  5-6
  Health and Health Insurance 5-7
  Reimbursement for Attendance at Event or Club Trip  5-8
  
• Chapter 6:  Constitution 
  Disbursements of UMC Club Funds 6-2
  Guidelines for Constitution Writing 6-3
  "Model" Constitution 6-6
  
• Chapter 7:  Additional Info 
  Club Procedure for Recognition Checklist 7-2
  The Eagle's Eye 7-3
  The Role of the Advisor 7-4
  Icebreaker Activities 7-5
  Officer Transition 7-6
  Portable Sound System Check-Out  7-7
  Student Involvement in University Governance  7-8
  Parliamentary Procedures 7-9
  Fundraising Policy - Bake Sales 7-15
  Tailgating Policy 7-16
  Job Request Form for Printing Projects  7-17

The policy for students driving University vehicles has changed!

Authorized Driver:

• must be employees of the University of Minnesota or be a sponsored driver on official University business
• must be at least 19 years of age and possess a valid US or Canadian drivers license, no international licenses
• must avoid any act of propriety when using University-identified vehicles or traveling on University business
• must obey all state laws and federal regulations concerning driving practices and the use and operation of vehicles

Sponsored Driver:

Any non-salaried person under the direct supervision of a department head or the Faculty Advisor for registered student organizations.  A letter authorizing sponsored drivers must be filed with Fleet Services before drivers are permitted to drive University vehicles.  Governed by same rules and standards as authorized drive (see above).

• Any person not on payroll is a volunteer (student or even a person from the community).  For volunteers, follow this procedures:
  1. The faculty member gives the department head the list of potential drivers and their drivers license number (NOTE:  The faculty member needs to see the valid license, not just record a drivers license number.)
  2. The department head is the one that gives approval of each volunteer.  Driver must be a minimum of 19 years of age and have a valid drivers license.
  3. The department head, after giving approval, forwards the information to Bill Roberts, director of Fleet Services <rober029@umn.edu>.

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