Using the S.U.R.E. System.
You will automatically be logged on to the system if you are on the campus network. The screen you see is the default view. It provides a day view of the particular resources in a particular group (Location). To view different resources, use the Location drop down. To select a date use the calendar on the left. The yellow circle indicates what day you are viewing.
The yellow and blue areas indicate scheduled resources and can not be selected. To make a reservation after selecting the date and finding the resource using the location selection and scrolling through the grid, click on the cell that corresponds to the start time (on Left) and the resource (on top). The Reservation window will open.
Review the information already in the window.
Check the start date and time. Then set the end date and time.
Next make sure you have selected the correct Resource. It will show up in blue.
Enter the Meeting title. (Required) The meeting title will be displayed in the grid. If you are taking a vehicle please enter the destination in this area.
Enter a Host. (Required) This is the contact person for the meeting or is the driver using the vehicle.
Enter a Budget Number (Required) This is new and now is required for all meetings and vehicle reservations. If you request chargeable service form a department, this will be the budget number charged. If you are using a vehicle, the mileage will be charged to this number.
Booked by: will already have your user name in place.
Please enter your phone Extension number.
Enter the # Attending. This will better help for setups and food service
Once you have entered the general information you may use the other tabs to request services from various areas on campus. Please refer to the new procedures for services.
You may use the attendees tab to generate an Outlook Invitation or email.
Once complete click the Save and Close Button.
Your reservation will now be in the grid.
You are now done. Please use the LogOff Button on your screen.
Thank you for using the S.U.R.E. System.
Any question contact Facilities Management.